A single location for storing and managing access to documents
ODV streamlines document management across systems and enforces rules for metadata, versions, permissions, and audit trails.
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Features for storing, managing, and monitoring documents
ODV combines document management, metadata, search, access controls, auditing, and integration into a single, cohesive system.
Saving Documents
ODV stores documents in a controlled structure based on type, subject area, or folder.
Versioning and Validity
The system tracks document versions, revision history, and their validity periods.
Metadata and description
Each document can be supplemented with metadata, tags, and other information to facilitate management and retrieval.
Search and filters
Full-text search and filters help you quickly find the right document based on both content and metadata.
Access and Permissions
ODV controls access based on roles, document type, and specific objects.
Internal and external access
Documents can be shared securely both within the organization and externally, in accordance with the established rules.
Audit and Work History
The system tracks access, changes, and the history of document use.
Integration with other systems
ODV is ready to be integrated with identity management systems, source applications, and other systems.
Operation and Long-Term Management
The platform supports monitoring, scheduled tasks, and stable, long-term operation.
Five Steps to Effective Document Management
ODV transforms document management into a controlled process with clear rules, access controls, and traceability.
Analysis of Documents and Work Procedures
We will determine what types of documents the organization works with, who uses them, and what rules should apply to them.
Storage and Metadata Settings
We will set up the repository structure, metadata, code lists, validation rules, and publication scenarios.
Importing or digitizing content
We will implement a system for receiving documents from external sources or digitization lines, including validation and quality control.
Controlled access and sharing
We will configure access, publication, and any external sharing based on role, process, and document type.
Audit, inspection, and long-term operation
We monitor document history, system performance, and other adjustments to the rules for long-term operation.
ODV from a role-based perspective
A Different Perspective: A Single Common System for Documents
Every role in the ODV operates under the same rules, access policies, and document history.
Administrative Assistant
ODV streamlines day-to-day document work because documents have clear metadata, are easy to find, and it is clear which version is current. Users work only with content they are authorized to access and can quickly look up the history and related changes when needed.
Program Manager
ODV brings order to document management across teams and departments. It helps establish rules for classification, sharing, revision, and validity, ensuring that documents are properly managed and less dependent on individual staff members.
Compliance / Internal Audit
The system makes it easier to document access, changes, and document handling during inspections or audits. Audit logs, operation histories, and integrity checks provide a clear overview of who worked on the documents, when, and in what context.
ODV
AI Module
AI that improves the quality of documents and the way we work with them.
Metadata Check and Classification
AI helps populate metadata, verify correct categorization, and identify missing data.
Support for search and next steps
It improves content discoverability and suggests next steps, such as review, approval, or expiration.
Detection of irregularities
It highlights duplicates, inconsistencies, and other errors in the document database.
Services for digitization and document management
We help set up document digitization, processing rules, and document access.
Digitization and Document Workflow Design
We will inventory your paper documents, propose a digitization strategy, and establish a process for storing, tracking, and making documents accessible in a digital environment.
Process Analysis of Document Handling
We will design a process for document processing, metadata, and rules for document management and access so that documents can be more easily searched, managed, and further utilized.
Trade License Archive Searchable in Seconds
Prague 2 has replaced its outdated archiving system with a modern application for business licensing documentation that features a tree structure, Czech full-text search, and open-source code.
When did you last engage with professionals?
Inform us of your challenges – fragmented systems, infrastructure integration, cybersecurity, monitoring, or AI utilization. We will collaboratively assess if and how our involvement makes sense – ranging from a one-time consultation to long-term partnership.